Duties/Responsibilities:
1.Oversees the day-to-day operations of the Payroll Department. Runs the processing of multiple payrolls. Monitors compliance with approved policies and procedures.
2.Implements processes that ensure all legally required federal, state and local taxes, Social Security contributions, and other deductions such as contributions to benefit programs including PERS are withheld from individual paychecks.
3.Supervises a work group of payroll staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary. Adjusts workloads as necessary.
4.Implements improvement to processes, procedures, and work flow to create efficiencies. Contributes to the development of college-wide payroll related policies and procedures.
5.Ensures accurate accounting and reporting on all payroll related feeds to finance. Performs and oversees accurate, correct, and timely payroll reconciliations and audits, and troubleshoots any issues that arise.
6.Recommends and implements operational procedures and processes in support of Financial Services operations; monitors compliance with approved policies, procedures, and processes. Ensures internal controls are in place and compliance is adhered to.
7.In collaboration with management, IT, and systems support staff, develops, tests, and implements new and/or updated system processes and improvements as assigned.
8.Coordinates day-to-day activities and communication between Payroll Department and other internal departments in accordance with set priorities.
9.Provides information on systems and processes, and guidance on issues as appropriate. Escalates high level issues and all service issues to Payroll Manager.
10.Communicates technical and confidential information to all levels of college staff/student employees and outside agencies as appropriate. Provides immediate response to requests for clarification and interpretation of data.
11.Reconciles and completes quarterly and annual federal and state tax reporting, including Forms W-2 and correction reports as required. Stays current, complies with and provides interpretations on various rules, regulations, laws, contracts and policies. May work with government agencies, benefit providers, auditors and/or other college staff to resolve problems and provide requested information.
12.Sends communications out to PCC regarding payroll deadlines as assigned.
13.Provides backup to payroll specialists as needed.
Performs other related duties or projects as assigned.
14.Performs other duties as assigned.
Required Skills/Abilities:
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Proficient with Microsoft Office Suite or related software.
Proficient with payroll software.
Education and Experience:
Bachelors degree in Accounting, Business Administration, Human Resources, or related field required.
Four years of experience in payroll processing required with two years in a supervisory or management role preferred.
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